IDEX Optical Technologies BUSINESS CONTACT PRIVACY NOTICE

1. Introduction

This Privacy Notices to Business Contacts (“Notice”) describes the steps IDEX Optical Technologies (“Company”), part of IDEX Corporation (“IDEX”), takes to protect the Personal Data that we Process about Business Contacts. The Company is committed to the protection of the Personal Data that we process about you in line with the data protection principles set out in the applicable Data Protection Law. This Notice informs you how we Process your Personal Data if you are one of our Business Contacts.

This Notice may be amended from time to time. The Company will post any change to this Notice a reasonable period of time in advance of the effective date of the change. 

2. Definitions

The following terms are used within this Notice and are defined as follows:

Term

Definition

Business Contacts

All Consumers, Corporate Partners or employees of a Corporate Partner or any other person which IDEX contacts or interacts with in the context of establishing, developing, maintaining, servicing or otherwise furthering the business relationship.

Consent

Any freely given, specific, informed and unambiguous indication of the Data Subject’s wishes by which he/she, by a statement or by a clear affirmative action, signifies agreement to the specific processing of his/her Personal Data. It has to be a clear affirmative act (“Opt-In”). Silence or inactivity are not sufficient. Consent may be withdrawn at any time with effect for the future.

Consumer

A person that buys goods or services mainly for personal purposes.

Corporate Partner

Persons or organizations that buy goods or services from IDEX mainly for their own business purposes, or other business partners with which we have a contractual or commercial relationship, like subcontractors and suppliers; this includes existing as well as prospective Corporate Partners.

Data Controller

The natural or legal person, public authority, agency or other body which alone, or jointly with others, determines the purposes and means of the Data Processing.

Data Processing

Any operation, or set of operations, which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Data Processor

A natural or legal person, public authority, agency or other body, which processes Personal Data on behalf of the Data Controller (Article 28 GDPR).

Data Protection Procedures

Any local BU internal policies/procedures supplementing this Policy.

Data Protection Law

All applicable state, local and federal/national laws related to data protection including, but not limited to, GDPR.

Data Protection Officer (“DPO”)

The person which is appointed by the Company (only where required by law) to protect the Data Subjects’ rights and to act as the point of contact between the Company and you in order to ensure that the Company complies with all applicable Data Protection Law.

Data Subject

Any person to whom the respective Personal Data refers.

Personal Data

Any information relating to an identified or identifiable natural person (Article 4 GDPR). 

 

3. Identity and Contact Details of the Data Controller

The Company is responsible for Processing your Personal Data and is the Data Controller.

If you have any questions about this Notice, please contact us at:

IDEX Optical Technologies: optical-solutions@idexcorp.com

4. Categories and Sources of Personal Data Processed

The Company Process different categories of Personal Data of our Business Contacts. These may include:

  • Identity details, including name; information about your job title and hierarchical position; and educational level or work experience.
  • Business contact details, including company address, business telephone number and e-mail address.
  • Information you provide us during the course of our business relationship, including in response to corporate surveys or questionnaires; or other correspondence.
  • Data from initiation, maintenance and execution of our business relationship, including performed and planned orders and related data such as delivery modalities or insurance coverages; user login and subscription data; use of our web services or newsletters; and data about your budget.
  • Company data of our Corporate Partners, such as company name and company business registration number; information from our due-diligence or other onboarding procedures; or our Corporate Partner´s business needs.
  • Data relating to the assertion or defense against legal claims, including the prevention of misconduct; compliance checks or investigations; and information regarding compliance violations or other infringements.

Most of the Personal Data we Process, you have provided directly to us. Other Personal Data may be provided by your employer, our Corporate Partners or other instances involved in the initiation of your business relationship and/or the execution of contracts with our Corporate Partners. In addition, we may process Personal Data which we permissibly obtain from publicly accessible sources (such as LinkedIn) or that are legitimately transmitted to us by third parties (such as credit agencies).

5. Purposes of Data Processing

The Company Processes Personal Data of Business Contacts for various business purposes in connection with your business relationship with the Company or our Corporate Partner:

  • For the initiation, performance and execution of a contract with you or our Corporate Partners, including to meet our contractual obligations; necessary due diligence and other onboarding requirements in regard to our Corporate Partners.
  • For market analysis, including through surveys, to better understand the markets in which we do business; and for product and service development.
  • For business communication and promotion of our products and services.
  • For the fulfilment of legal obligations, including local tax and commercial law, as well as audits by governmental and regulatory authorities.
  • For security control of the IDEX' physical premises or for IT security and data breach procedures.
  • For asserting or the defense of legal claims or the prevention of misconduct, compliance violations or other infringements, such as routine inspections; internal investigations; or dispute resolution cases.
  • For customer services activities, such as responding to queries; or investigating and resolving complaints.
  • For customer relationship management, including listing important contacts for our business; connecting individuals with accounts of our Corporate Partners; listing important stakeholders; and for customers surveys.
  • For business process optimization, such as account management, including establishing and on-going management of business relationships; maintenance of a supplier or customer database; risk management; and activities geared toward preventing or detecting crime.

6. Legal Bases for Processing Personal Data

The Company Processes Personal Data relating to its Business Contacts based on multiple different legal bases:

  • Once you have been informed about the intended Processing of your Personal Data and you have provided your consent. You may withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on your consent before the withdrawal. Article 6 GDPR.
  • If the Processing of your Personal Data is necessary in order to carry out the contract concluded between you and us. Article 6 GDPR.
  • If the Processing is necessary for the Company to comply with an applicable legal obligation. g., a court orders the release of certain information for legal proceedings). Article 6 GDPR.
  • If the Processing is necessary for purposes of the legitimate interests pursued by the Company or by a third party except where overridden by Employee interests or fundamental rights and freedoms of a Data Subject which require protection of Personal Data. Article 6 GDPR. These legitimate interests can include:
    • Management of our business relationships with our Corporate Partners, including meeting our contractual obligations; and corresponding communications in relation to our business relationship.
    • The optimization of our business processes, including the implementation of optimized customer service and/or customer management systems, including with regard to you as an employee of our Corporate Partner.
    • For the security of our property and infrastructure, such as IT Security and Data Breach Procedures; and measures to ensure operational, building and plant safety and for business management;
    • For the assertion and defence of legal claims and the prevention of compliance violations or other infringements;
    • To grow the Company’s business by networking and market research and analysis of potential business opportunities as well as through direct marketing, including marketing activities and communications or in regard to product or service development processes.

7. Your Rights

The GDPR provides you with rights relating to the Processing of your Personal Data. These rights include:

  • Request access to Personal Data about you (commonly known as a “data subject access request”). This enables you to receive information about the Personal Data we hold about you and to check that we are lawfully Processing it.
  • Request rectification, correction, or updates to Personal Data that we hold about you. This enables you to correct any incomplete or inaccurate information. 
  • Request Personal Data to be transferred in machine-readable format (“data portability”) to the extent this right is relevant in the employment context.
  • Request erasure of Personal Data. This enables you to request deletion or the removal of Personal Data where there is no legitimate reason for us to continue to Process it. You also have the right to ask us to delete or remove Personal Data where you have exercised your right to object to Processing (see below).
  • Request the restriction of Processing of your Personal Data. This enables you to ask us to suspend the Processing of Personal Data about you if you want us to establish its accuracy or the reason for Processing it.
  • Withdraw consent you have given at any time without affecting the lawfulness of processing based on consent before its withdrawal.

These rights are not absolute and are subject to various conditions under Data Protection Law and any other applicable laws and regulations.

You may exercise these rights by contacting your Privacy Lead (see Section 3). You also have the right to lodge a complaint with a Supervisory Authority.

8. Data Sharing and International Data Transfers: Intra-Group and External Third Parties

Intra-group transfers

As a member of a multinational enterprise operating under a decentralized management structure, the Company may share Employee Personal Data with IDEX affiliates / BUs listed in the Annex, for the purposes set out in this Notice. Please note that the Company only shares Employee Personal Data with those listed companies where this is covered by a lawful basis for such Processing.

These transfers are protected by the obligations set out in intra-group agreements that we have entered into between the various IDEX legal entities. International transfers within the IDEX are governed by EU Commission-approved Standard Contractual Clauses for Data Controllers and, where relevant, for Data Processors. You may receive a copy of these Standard Contractual Clauses used in our intra-group agreements by contacting the Privacy Lead (see Section 3).

External Third Parties

The Company may share Personal Data with external vendors whom we engage to perform services or functions on our behalf and under our instructions. Where applicable, their Processing of your data will be subject to the GDPR requirements. The Company will also ensure that its contracts with these parties ensure they only Process Personal Data in accordance with our instructions and in order to provide the agreed services and protect the integrity and confidentiality of the Personal Data entrusted to them, in line with the GDPR requirements. 

For the purposes set out in this Notice, we may also disclose your Personal Data to our IT service providers, auditors, lawyers, consultants, law enforcement, courts and tribunals and other public authorities, such as tax and social security bodies. Some of these recipients are themselves responsible to determine the purposes and means of the Processing and for the lawfulness of the Processing on their end. Where necessary, we will ensure that appropriate contractual measures are in place to ensure the protection of your Personal Data.

Some of the vendors we engage to Process your Personal Data are located outside the European Economic Area. We will ensure that these transfers are either:

  • To countries, which fall under an adequacy decision by the EU-Commission and have been deemed to provide an adequate level of protection, currently including Switzerland, Uruguay, Argentina, Japan, Israel, Isle of Man, New Zealand, Guernsey, Canada, Andorra, Faroe Islands and Jersey; or are
  • Governed by one of the following safeguards: EU Commission-approved Standard Contractual Clauses; GDPR-compliant Data Processor clauses where the US vendor is certified under the EU-US Privacy Shield Framework; or Binding Corporate Rules approved by an EU data protection authority. You may receive a copy of these data protection safeguards by contacting us at the contact details given in Section 3 above.

9. Retention of Personal Data

The Company will keep and Process your Personal Data only for as long as is necessary for the purposes for which it was collected or for legal obligations. Such legal obligations may arise particularly under tax and commercial law. If your data is no longer necessary for the fulfilment of contractual or legal obligations it will be deleted; unless they are needed to secure, assert or enforce legal claims. In this case, we will retain them in accordance with the regular limitation period. During this period, this data is blocked and is no longer available for any other use.

10. Statutory/Contractual Requirements

You may choose to not provide us with your Personal Data and/or provide incomplete Personal Data. However, please be aware that, in certain cases, we may not be able to engage in, or continue a business relationship with you, as your Personal Data is required for administrative purposes and/or to fulfill statutory requirements.

11. Automated Decision-Making and Profiling

Your Personal Data will not be used for automated decision-making and/or profiling.

ANNEX: List of our Affiliates

LEGAL ENTITY NAME

CORRESPONDENCE ADDRESS

ADS Environmental Services Pty Limited

ADS Environmental Services Pty Limited

4 Wetherill Street South

NSW 2128 Silverwater

Australia

ADS Environmental Technologies Inc.

ADS Environmental Technologies Inc.

1055 West Georgia Street

1500 Royal Centre

P.O. Box 11

Vancouver, British Columbia V6E 4N7

Canada

ADS LLC

ADS Corp.

ADS LLC

340 The Bridge Street, Suite 20%

Huntsville, AL 35806

United States of America

Advanced Thin Films, Inc.

Advanced Thin Films, Inc

5733 Central Avenue

Boulder, CO 80301

United States of America

AEGIS Flow Technologies, L.L.C.

AEGIS Flow Technologies, L.L.C.

6041 Industrial Drive

Geismar , LA 70734

United States of America

Akron Brass Company

Akron Brass Company

343 Venture Blvd

Wooster, OH 44691

United States of America

Alfa Valvole S.r.l.

Alfa Valvole S.r.l.

Viale del Lavoro, 19

20010 Casorezzo (Milan)

Italy

Band-It Clamps (Asia) Pte., Ltd.

Band-It Clamps (Asia) Pte., Ltd.

11 Second Chin Bee Road, Singapore

Singapore

Band-It Company Limited

Band-It Company Limited

Speedwell Industrial Estate

Staveley, Nr. Chesterfield

Derbyshire, S43 3PF

United Kingdom

Band-It-IDEX, Inc.

Band-It-IDEX, Inc.

4799 Dahlia Street

Denver, CO 80216

United States of America

Banjo Corporation

Banjo Corporation

150 Banjo Drive

Crawfordsville, IN 47933

United States of America

Banjo Europe S.r.l.

Banjo Europe S.r.l.

Via Meuccio Ruini 74/L

42124 Reggio Emilia

Italy

Corken, Inc.

Corken, Inc.

80%5 N.W. 36th Street

Oklahoma City, OK 73112

United States of America

CVI Laser Limited

CVI Laser Limited

5 Ashville Way

Whetstone

Leicester

Leicestershire, LE8 6NU

United Kingdom

CVI Laser, LLC

CVI Laser, LLC

200 Dorado Place SE

Albuquerque, NM 87123

United States of America

Fast & Fluid Management B.V.

Fast & Fluid Management BV

Hub van Doorneweg 31

2171 KZ Sassenheim

The Netherlands

Fast & Fluid Management Eastern Europe Sp. Z O.O.

Fast & Fluid Management Eastern Europe Sp. Z O.O.

Ul. Chrobrego 135 lok. 137

87-100 Torun

Poland

FAST & Fluid Management S.r.l.

Fast & Fluid Management S.r.l.

Via Pellizza da Volpedo 40

20092 Cinisello Balsamo Milan

Italy

Fast and Fluid Management Australia Pty., Ltd.

Fast and Fluid Management Australia Pty., Ltd.

10 Resolution Drive

NSW 2526 Unanderra

Australia

Fluid Management Canada Inc.

Fluid Management Canada Inc.

181 Bay Street

Suite 4400

Toronto, Ontario M5J 2T3

Canada

Fluid Management, Inc.

Fluid Management, Inc

1023 South Wheeling Road

Wheeling, IL 60090

United States of America

Fluid Management Operations LLC

IDEX Corporation

1925 West Field Court

Suite 200

Lake Forest, Illinois 60045

United States

FTL Seals Technology Limited

FTL Seals Technology Limited

Bruntcliffe Avenue

Leeds 27 Business Park

Morley

Leeds, LS27 0TG

United Kingdom

Gast Group Limited

Gast Group Limited

Unit 11, The I 0 Centre

Nash Road

Redditch, B98 7AS

United Kingdom

Gast Manufacturing, Inc.

Gast Manufacturing, Inc.

2300 M-139 Highway

Benton Harbor, MI 49023

United States of America

Godiva Limited

Godiva Limited

Charles Street,

Warwick

Warwickshire, CV34 5LR

United Kingdom

Hale Products, Inc.

Hale Products, Inc.

607 N.W. 27th Avenue

Ocala, FL 34475

United States of America

Hurst Jaws of Life, Inc.

Hurst Jaws of Life, Inc.

711 North Post Road

Shelby, NC 28150

United States of America

IDEX Asia Pacific Pte. Ltd.

IDEX Asia Pacific Pte. Ltd.

63 Hillview Avenue #07-08

Lam Soon Industrial Building

Singapore 669569

Singapore

IDEX Corporation

IDEX Corporation

1925 West Field Court

Suite 200

Lake Forest, IL 60045-4824

United States of America

IDEX Dinglee Technology (Tianjin) Co., Ltd.

IDEX Dinglee Technology (Tianjin) Co., Ltd.

9, 2nd Haitai Fazhan Road

Huayuan Industrial Development Area

Iianjin High Tech Industrial Park,

Tianjin 300384

China

IDEX do Brasil Servicos e vendas Ltda.

IDEX do Brasil Servicos e vendas Ltda.

Rodovia Municipal dos Andradas, 1662 - Prédio 8

Valinhos, SP, 13277 650

Brazil

IDEX Europe GmbH

IDEX Europe GmbH

Weinstrasse 39

91058Erlangen

Germany

IDEX Health & Science KK

IDEX Health & Science KK

5-8-6 Nishiaoki Kawaguchi

Saitama 332-0035

Japan

IDEX Health & Science LLC

IDEX Health & Science, LLC

600 Park Court

Rohnert Park, CA 94928

United States of America

IDEX India Private Limited

IDEX India Private Limited

S14,First Floor,

Solitaire Corporate Park,167,

Guru Hargovindji Marg, Chakala,

Andheri (East),Mumbai - 400 093

India

IDEX Italy S.r.l.

IDEX Italy S.r.l.

Piazza Filippo Meda, 5

Milan

Italy

IDEX Japan GK

IDEX Japan GK

Sanseido Building 6F

2-4, Kojimachi

Chiyoda-ku, Tokyo, Japan

Japan

IDEX Korea, Ltd

IDEX Korea, Ltd

#310, 291 Gonghang-daero,

Gangseo-gu, Seoul

South Korea

(Seongwon Sante View Officetel, Deungchon-dong)

IDEX Middle East FZE

IDEX Middle East FZE

Unit 1E 414, P.O. Box No. 293825

Dubai Airport Free Zone

Dubai

United Arab Emirates

IDEX MPT Inc.

IDEX MPT Inc.

1925 West Field Court, Suite 200

Lake Forest, IL 60045

United States of America

IDEX Precision Products (Suzhou) Co., Ltd

A5 Building

Wei Ting Science Park,

Integrated Free Trade Zone, Suzhou Industrial Park

Suzhou, China 215121, China

IDEX Pump Technologies (Ireland) Limited

IDEX Pump Technologies (Ireland) Limited

Unit 79, Shannon Industrial Estate,

Shannon

Co. Clare

Ireland

IDEX SAS

12 Quai du Commerce 69 009 Lyon

Lyon, France 69 009

France

IDEX Service Corp.

IDEX Service Corp.

1925 West Field Court, Suite 200

Lake Forest, IL 60045

United States of America

IDEX Technology (Suzhou) Co., Ltd.

IDEX Technology (Suzhou) Co., Ltd.

428 Xing Long Street, Su Chun Industrial Square

Suzhou Province 215021

China

IDEX Trading (Shanghai) Co., Ltd

IDEX Trading (Shanghai) Co., Ltd

Rm 3502-3504, Zhao Feng Plaza, No. 1027 Chang Ning Road, Shanghai 200050

China

IDEX UK Investment Limited

100 New Bridge Street

London, EC4V 6JA,

England & Wales, United Kingdom

IDEX UK Ltd.

100 New Bridge Street

London, EC4V 6JA,

England & Wales, United Kingdom

iPEK International GmbH

iPEK International GmbH

Gewerbepark 22

87477 Sulzberg

Germany

Knight (Canada) Limited

Knight (Canada) Limited

2880 Argentia Rd, Unit 6

Mississauga, Ontario L5N 7X8

Canada

Knight LLC

Knight LLC

15340 Barranca Parkway

Irvine, CA 92618

United States of America

Knight UK Limited

Knight UK Limited

Unit 4 Cliffe Industrial Estate, South Street

Lewes, BN86JL

United Kingdom

LEGAL ENTITY NAME

CORRESPONDENCE ADDRESS

Liquid Controls LLC

Liquid Controls LLC

105 Albrecht Drive

Lake Bluff, IL 60044

United States of America

LUKAS Hydraulik GmbH

LUKAS Hydraulik GmbH

Weinstr. 39

91058 Erlangen

Germany

Matcon Limited

Matcon Limited

Unit 410 Bramley Drive

Vale Park West

Evesham

Worcestershire, WR11 1JH

United Kingdom

Melles Griot B.V.

Melles Griot B.V.

Aalsbergen 2

6942 SE Didam

The Netherlands

Melles Griot GmbH

Melles Griot GmbH

Lilienthalstraße 30 - 32

64625 Bensheim

Germany

Microfluidics International Corporation

Microfluidics International Corporation

90 Glacier Drive, Suite 1000

Westwood, MA 02090

United States of America

Micropump, Inc.

Micropump, Inc.

1402 NE 136th Avenue

Vancouver, WA 98684-0818

United States of America

Novotema S.p.A

Novotema S.p.A

Via S. Giovanni delle Formiche, 2

24060 Villongo (Bg)

Italy

OBL Srl

OBL S.r.l.

Via Kennedy, 12

Segrate (Milan)

Italy

PPE, LLC

PPE, LLC

3201 S. Blue Bell Road

Brenham, TX 77833

United States of America

Precision Polymer Engineering Limited

Precision Polymer Engineering Limited

Greenbank Road

Blackburn, BB1 3EA

United Kingdom

Pulsafeeder, Inc.

Pulsafeeder, Inc.

2883 Brighton-Henrietta Townline Road

Rochester, NY 14623

United States of America

Quadro Engineering Corp.

Quadro Engineering Corp

613 Colby Drive

Waterloo, ON N2V 1A1

Canada

Richter Chemie-Technik GmbH

Richter Chemie-Technik GmbH

Otto-Schott-Straße 2

47906 Kempen

Germany

Richter EP (Nanjing) Co. Ltd.

Richter EP (Nanjing) Co. Ltd.

No. 18, Ailing Road, Moling Industry Park

Jiangning Development Zone, Nanjing,

Jiangsu 211111

China

Richter Pumps & Valves Inc.

Richter Pumps & Valves Inc.

406 State Street

Cedar Falls, IA 50613

United States of America

Roplan Holdings AB

Skyttbrinksvägen 20

147 39 Tumba, Sweden

Sweden

Roplan Inc

Roplan Inc

5020 World Dairy Drive

Madison, Wisconsin 53718

United States

Roplan Ltd.

Roplan Ltd.

Prince Henry House

Kingsclere Park, Kingsclere Newbury

Berkshire RG20 4SW, United Kingdom 

United Kingdom

Roplan Machining AB

Roplan Machining AB

1F No. 15 Jinxi Road

Nordic Industrial Park

Zhenhai, Ningbo, Zhejiang China

China

Roplan Sales Inc.

Roplan Sales Inc

5020 World Dairy Drive

Madison, Wisconsin 53718

United States

S.A.M.P.I. S.p.A.

SAMPI S.P.A

Via Amerigo Vespucci, 1

55011 Altopascio (Lucca)

Italy

SFC Koenig AG

SFC Koenig AG

Lagerstrasse 8

8953 Dietikon

Switzerland

SFC Koenig Flow Control (Suzhou) Co. Limited

SFC Koenig Flow Control (Suzhou) Co. Limited

No. 51 TangBang Road, CaoHu Boulevard

Xlang Cheng District, Suzhou 215131

China

SFC Koenig GmbH

SFC KOENIG GmbH

Max-Eyth-Straße 14

89186 Illerrieden

Germany

SFC Koenig LLC

SFC Koenig LLC

73 Defco Park Road

North Haven, CT 06473

United States of America

SFC Trading Co. Ltd. Beijing

 

Steridose Sales Inc.

Steridose Sales Inc.

5020 World Dairy Drive

Madison, Wisconsin 53718

United States

thinXXS Microtechnology AG

thinXXS Microtechnology AG

Amerikastr. 21

66482 Zweibrücken

Germany

Toptech Systems, Inc.

Toptech Systems, Inc.

1124 Florida Central Pkwy

Longwood, FL 32750

United States of America

Trebor International, Inc.

Trebor International, Inc.

8100 South1300 West

West Jordan, UT 84088

United States of America

Vetter GmbH

Vetter GmbH

Blatzheimer Straße 10-12

53909 Zülpich

Germany

Viking Pump of Canada, Inc.

Viking Pump of Canada, Inc.

661 Grove Avenue

Windsor, Ontario N9A 6M3

Canada

Viking Pump, Inc.

Viking Pump, Inc.

406 State Street

Cedar Falls, IA 50613

United States of America

Warren Rupp, Inc.

Warren Rupp, Inc.

800 North Main Street

Mansfield, OH 44902

United States of America

Wright Flow Technologies Limited

Wright Flow Technologies Ltd.

Highfield Industrial Estate, Edison Road,

Eastbourne

East Sussex, BN23 6PT

United Kingdom

Wright Flow Technologies, Inc.

Wright Flow Technologies, Inc.

406 State Street

Cedar Falls, Iowa 50613

United States